HR Administrator

−         Act as key liaison to all stakeholders to ensure seamless integration of HR administrative processes

−         Provide administrative support to HR related projects or change initiatives as required

−         Identify and address opportunities to improve productivity, efficiency and quality of HR administration processes

−         Ensure consistent compliance to and communication of relevant HR policies and procedures to employees

−         Provide a wide range of administrative support across all HR functions (Remuneration and Benefits, payroll, etc.) – as detailed below.

Manage Personnel and Administration

−         Resolve basic personnel admin queries received from employees and other HR staff

−         Administrate inbound and outbound correspondence – incl. preparation of standard letters and reports, processing of paper forms submitted by employees, etc.

−         Maintain HR / personnel records - incl. filing, archiving, scanning (as per standard process in respective asset).

−         Manage fund benefit queries and claims related to incapacity process.

Reporting &     Master Data Management  

−         Manage employee data from site and assist in updating on the system e.g. address, next of kin etc.

−         Provide administrative support for Rewards & Recognition process (incl. Operation production bonus files for confirmation of employee lists.

−         Assist employee with UI19

−         Submit requests for employee data in 1SAP and provide related administration support.

Query Management

Employee       Relations

Onsite filling

Manage Incapacity process.

-        Process standard employee queries and collaborate with all key stakeholders, monitor progress, track completion, and inform about outcomes.

-        Perform payroll related administration queries (e.g. Absence quota’s) as required

-        Provide HR Coordinators with relevant information and insight related to employee queries or grievances that enables him to be more effective in managing cases and maintaining good employee relationships.

-        Administrate employee surveys as required.

-        Receive and file and employee documentation – individual filling as per the standard.

-        Manage the operations filling room.

-        Administrate documents for incapacity, employee medical records.

-       Follow with the fund process as well as with employee on outstanding documentation, receive letter